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What Financial Assistance Is Available?
The program may cover eligible expenses related to the use of manual scalp cooling caps, up to a maximum of $4,000 per beneficiary. Financial assistance may be used to cover:
- the rental of manual scalp cooling caps;
- shipping costs associated with the caps;
- depending on the agreements in place with program partners, certain costs related to the dry ice required to use the caps.
The equipment required to use the scalp cooling caps is delivered directly to the beneficiary’s home.
If the caps need to be used for more than 5 months or if costs exceed the maximum financial assistance of $4,000, any extension must be reviewed by the program. The beneficiary will be required to provide proof of diagnosis and confirmation that treatment is ongoing. Any extension of financial assistance must receive prior written approval from the “Un chapeau pour ta chimio” program. Any costs incurred beyond the 5-month period or the maximum amount of $4,000 without prior written approval will be entirely the responsibility of the beneficiary.
The program beneficiary must have access to a credit card and sufficient funds to cover any expenses not included in the program.
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How Is Financial Assistance Provided?
No funds are automatically paid directly to the program beneficiary. Once an application has been approved, eligible expenses are covered according to the process established between the Fondation Garde tes cheveux, the “Un chapeau pour ta chimio” program and the applicable suppliers. The Fondation Garde tes cheveux is responsible for managing and disbursing the funds allocated to the program.
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How Do I Apply?
- Contact the “Un chapeau pour ta chimio” team to learn more about the conditions for using scalp cooling caps.
- Complete the “Un chapeau pour ta chimio” financial assistance application form on the Fondation Garde tes cheveux website, under the “Get Support” section.
- The Fondation Garde tes cheveux will conduct an initial review to confirm that the application meets the basic eligibility criteria.
- The “Un chapeau pour ta chimio” committee will then review the application and confirm eligibility for the program.
- Applications are generally processed within 48 business hours.
- If your application is approved, a representative from the “Un chapeau pour ta chimio” program will contact you to explain the next steps and the process for obtaining your equipment. If your application is declined, the team will also contact you.
- The necessary equipment will be delivered directly to your home, and the local “Un chapeau pour ta chimio” team will provide guidance to help you understand how to use it properly.
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Beneficiary Commitment
By participating in the “Un chapeau pour ta chimio” program, you confirm that you:
- have reviewed the available information about the use of scalp cooling caps;
- understand that results vary from person to person and depend, among other factors, on the chemotherapy protocol;
- understand that scalp cooling caps do not guarantee complete hair preservation;
- agree to follow the manual scalp cooling cap usage protocol;
- will independently manage the equipment entrusted to you during your treatments. You are responsible for the equipment and may be charged in the event of loss or major intentional damage;
- will arrange, whenever possible, for someone to accompany you and assist with the cap changes required to properly follow the protocol;
- will promptly notify the program if you stop using the caps or if your situation or treatment protocol changes;
- agree to return the equipment to the manufacturer no later than 5 business days after the end of your treatments. Otherwise, additional costs may be charged to you;
- agree to comply with the manufacturer’s terms of use, including the prohibition against subletting or lending the equipment.
If you do not have anyone available to accompany you during your treatments, the “Un chapeau pour ta chimio” program may be able to help you identify a support solution.
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Allocation and Availability of Financial Assistance
Eligibility for the program does not constitute an automatic guarantee of funding. Financial assistance is awarded in accordance with the program criteria and based on the funds available at the time of application. Any financial assistance provided must be used exclusively for eligible expenses related to the use of scalp cooling caps under the program.
The “Un chapeau pour ta chimio” program is responsible for reviewing applications and approving them jointly with the Fondation Garde tes cheveux. The Fondation Garde tes cheveux retains responsibility for the management, approval and oversight of the funds raised and their use.
Support Program “Un chapeau pour ta chimio”
The “Un chapeau pour ta chimio” financial assistance program aims to facilitate access to manual scalp cooling caps for residents of the MRC de La Matanie who wish to try to preserve their hair during chemotherapy treatments.
An initiative of
Description of the program
Main Eligibility Criteria
- Reside within the MRC de La Matanie. You will be asked to provide a residential address to confirm your place of residence.
- Have received a diagnosis requiring chemotherapy treatment that may cause hair loss (alopecia).
- Be a man or woman who wishes to use manual scalp cooling caps to try to preserve their hair during chemotherapy.
- Be receiving a chemotherapy protocol that is compatible with the use of scalp cooling caps.
- Submit an application for financial assistance through the “Un chapeau pour ta chimio” program via the Fondation Garde tes cheveux website, under the “Get Support” section.
- Accept the scalp cooling cap manufacturer’s terms of use and agree to follow the usage protocol that will be explained to you.
- Use the scalp cooling caps consistently for each chemotherapy treatment for which their use is indicated.
- Commit to reviewing the resources provided by the Fondation Garde tes cheveux to ensure you are properly prepared before beginning treatment.
FAQ
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What expenses are covered by the “Un chapeau pour ta chimio” program?
The program provides financial assistance of up to $4,000 per beneficiary to facilitate access to manual scalp cooling caps during chemotherapy. Depending on individual needs and program terms, financial assistance may cover the rental of scalp cooling caps, shipping costs and certain expenses related to the dry ice required for their use. If treatment requires the use of scalp cooling caps for more than 5 months, any extension of financial assistance will be subject to a new review. -
Who is eligible for the “Un chapeau pour ta chimio” program?
The program is intended for men and women who reside within the MRC de La Matanie, are scheduled to receive chemotherapy that may cause hair loss and wish to use scalp cooling caps to try to preserve their hair. The chemotherapy protocol must be compatible with the use of scalp cooling caps. A residential address confirming your place of residence and proof of diagnosis may be requested. -
Do I have to receive my chemotherapy treatments in Matane to be eligible?
No. Eligibility is based on your place of residence, not on where you receive treatment. You must reside within the MRC de La Matanie. You may therefore receive your chemotherapy treatments in Matane or at another hospital and still be eligible for the program, provided you meet all other eligibility criteria. -
How do I apply for financial assistance?
The application must be completed on the Fondation Garde tes cheveux website, under the “Get Support” section, by selecting the “Un chapeau pour ta chimio” program. Applications are generally reviewed within 48 business hours. Please contact the “Un chapeau pour ta chimio” program team (see FAQ 9). If your application is approved, a program representative will contact you to explain the next steps. If your treatment begins sooner, please contact the team directly. -
How is the financial assistance provided?
Financial assistance must be used exclusively for eligible expenses covered by the program. The Fondation Garde tes cheveux is responsible for managing and disbursing the funds dedicated to the program in accordance with approved applications and the process established with the applicable suppliers. No funds are paid directly to the beneficiary. -
What happens if my treatments last longer than 5 months?
The program provides financial assistance of up to $4,000 per beneficiary. If your chemotherapy protocol requires the use of scalp cooling caps for a longer period or if the maximum funding amount is exceeded, your file may be reviewed again to determine whether the financial assistance can be extended. -
Do I need someone to accompany me during my treatments?
Having someone accompany you is strongly recommended when using manual scalp cooling caps, particularly because the caps must be changed regularly throughout the protocol. If you do not have anyone available to accompany you, please contact the “Un chapeau pour ta chimio” team. They can discuss the support options that may be available locally. -
I have already started chemotherapy. Is it too late to apply?
Not necessarily. It is preferable to begin using scalp cooling caps with the first treatment, but someone who has already started chemotherapy may still contact us. Your situation can be assessed based on the number of treatments you have already received, the number remaining and your chemotherapy protocol. Please also refer to the related FAQ for additional information. -
Who should I contact if I have questions?
For questions about the financial assistance program, your eligibility or the support available locally, please contact the “Un chapeau pour ta chimio” team directly.
For general information about scalp cooling caps, how they work, chemotherapy protocols or educational resources, please consult the Fondation Garde tes cheveux resources.
- Email: unchapeaupourtachimio@gmail.com
- Marie-Josée Langlais: 418 562-0565
- Annie Beaulieu: 418 560-4808
- Facebook: @Un chapeau pour ta chimio
- Instagram: @unchapeaupourtachimio
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What is the role of “Un chapeau pour ta chimio,” and what is its relationship with the Fondation Garde tes cheveux?
“Un chapeau pour ta chimio” is an independent and autonomous organization that operates locally within the MRC de La Matanie. It has its own governance, management team, partners and identity. The Fondation Garde tes cheveux supports the program as part of its mission to facilitate access to scalp cooling caps, including by providing certain resources and managing the funds dedicated to the program. “Un chapeau pour ta chimio” nevertheless remains entirely separate from the Fondation Garde tes cheveux and is responsible for managing and delivering its local activities. -
How can I donate to the “Un chapeau pour ta chimio” program in La Matanie?
An annual fundraising campaign dedicated to the “Un chapeau pour ta chimio” program is available through the Fondation Garde tes cheveux’s Zeffy platform. 100% of the donations collected through this campaign are dedicated to the “Un chapeau pour ta chimio” financial assistance program in La Matanie, helping eligible residents of the region access scalp cooling caps. Eligible donations made through this campaign may qualify for an official donation receipt issued by the Fondation Garde tes cheveux, in accordance with applicable rules. All funds raised remain fully dedicated to the program and help support current and future beneficiaries in La Matanie.
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